Checklist for Arranging Office Removal

Before the Move
	a)	Renovation works: - Ensure the renovation will finish on time (preferably one week prior to the move) - Ensure the places for the safes and fireproof cabinets are well supported
	b)	Furniture: - Ensure whether the returns of the desks are interchangeable in the new office layout - Ensure sufficient partitions and parts for the new design configuration - Arrange vendors for compactus / system furniture removal - Ensure the quantities and conditions of new furniture are as agreed in contract
	c)	Inform the following for address changes: - Banking services - Building management - Cleaning company - Corporate accounts - Post office / courier (Divert all incoming mail to the new office) - Service providers for copiers / fax machines / computer systems - Subscription to trade journals, magazines, newspapers, etc. - Suppliers like stationary, distilled water, etc.
	d)	Disconnection / Subscription of utilities: Electricity Telephone / Internet services Water supply
	e)	Update the address on the following materials: - Advertising, business cards, brochures, envelopes, letterheads, invoices, company website, etc.
	f)	Inform the building management at both ends about the moving schedule: - Lift bookings, parking spaces, loading bay - Arrange for lift engineers standby, if required
	g)	Arrange vendors for I.T. and telecommunications supporting services: - computers, serves, copiers, fax machines, telephone system, etc.
	h)	Spring cleaning: - Do not wait until after move. Waste space, time and money - Give staff clear guidelines on the following: i) disposing unnecessary files ii) archiving files iii) reducing personal filing to a minimum iv) shredding confidential documents perform a second spring cleaning after the move
	i)	New office preparation works: - checking for renovation defects - cleaning services of furniture, carpet etc - inform users of new security code / passes - hiring of security services, if required
	j)	Finalize and label which items are for moving / storage / disposal
	k)	Nominate move co-coordinators
	l)	Assign Lost and Found area
On the Move Day
	a)	Ensure nothing leaves behind
	b)	Ensure I.T. supporting services are carried out on schedule
	c)	Ensure doors and windows have been locked before leaving the premises
	d)	Return the keys and documents to the property owner of the existing office
After the Move Day
	a)	Arrange cleaning services in the new office
	b)	Arrange clearing / reinstate services in the old office.
	c)	Allocate a staging area for empty boxes pending for collection
	d)	Checking for defects
	e)	Arrange post-move meeting for users
		During the move things may go wrong: - identify the risks - have a contingency plan for each risk - identify which machines are crucial to your business operation - which items have the priority to move in advance - minimize the risk of interruption or failure - employ security guards if security system is not ready